What is Compliance Monitoring Software

Compliance Monitoring Software does what it says on the tin: it helps businesses make sure they’re complying with regulatory, legal, and internal policy requirements.

It works by tracking changes, flagging potential issues, and providing visibility into whether your product content, data, or business practices are compliant across different platforms and regions.

• Reduces risk: It’s far easier to catch missing or incorrect information that could lead to legal issues or products not being accepted by sales channels.
• Automates compliance checks: When compliance issues are flagged automatically, your teams don’t have to review everything manually.
• Provides traceability: By tracking who changed what and when, you have an audit trail if you do have any problems.

Not all compliance tools offer the same features. Some focus on legal compliance, others on channel or data compliance. Here’s what to look for:

• Does it support the markets you sell in? Check if the software understands the compliance rules for the countries, regions, or platforms you’re working with.
• Can it handle channel-specific requirements? Some tools let you validate product information against the requirements of platforms like Amazon, Google Shopping, or your B2B partners.
• How customizable are the rules? Look for a system that lets you set and manage your own rules, especially if you sell across different industries or product types.
• Does it track changes? An audit log or version history can help you track where problems are coming from or show proof of compliance if needed.

Compliance monitoring used to be handled manually: teams would check product content line by line or rely on PDFs and spreadsheets to track local requirements.

As regulations grew more complex (especially in ecommerce and global trade), they struggled to keep up using these methods. Companies began adopting tools that could automate compliance checks for them, or enforce rules to format their product data to meet requirements and regulations.

• Sprinto
• Resolver
• Fluix
• Lightrun

Ideally, compliance checks happen as part of your product enrichment workflow, so your content is reviewed before it goes live, not after. That means your Compliance Monitoring Software needs to integrate with the tools you’re using to manage and share product information and content, whether that’s MDM software, or a PIM, DAM, CMS, or feed management tool.