What is GS1 GDSN Entries

GS1 GDSN entries are standardized product data records shared through the Global Data Synchronization Network (GDSN), a system managed by GS1. Each entry contains structured, up-to-date information like dimensions, identifiers, and descriptions that trading partners can access to make sure data is consistent across supply chains and sales channels.

Examples

Field Example Notes
GTIN 0123456789012 A 13-digit Global Trade Item Number used to identify the product.
Brand Name FreshHarvest The brand the product is marketed under.
Product Description Organic Gala Apples 1kg Clear, consumer-facing name.
Net Content 1 kg Includes unit of measurement (kg, L, etc.).

Good to know

GS1 GDSN entries follow a global standard, which means the way you format and submit product data needs to meet specific requirements, with no shortcuts. Each field (like GTIN, brand name, and packaging type) must be structured in a consistent way so systems across retailers, marketplaces, and regions can understand and use it correctly. Even small inconsistencies like using the wrong unit of measurement or language code can cause delays in product listings or rejections from trading partners. Double-checking for accuracy and compliance helps ensure your product data flows smoothly across the network.

Know more

Frequently Asked Questions

Who typically creates GS1 GDSN entries?
Manufacturers and brand owners usually create and manage these entries. They enter product data into a certified data pool, which syncs it across the GDSN network for their partners to use.
What kind of data is included in a GS1 GDSN entry?
Each entry includes structured attributes such as:Basic identifiers (like GTINs or UPCs)Product dimensions and weightPackaging hierarchyCountry of originSafety and regulatory informationMarketing descriptionsIt’s all formatted according to GS1 standards.
Why would I need to use GS1 GDSN entries?
If you sell to retailers or distributors that require GS1 standards (like Walmart, Amazon, or major grocery chains), having your product data available through GDSN ensures compliance and helps reduce listing errors. It also streamlines updates across all your sales channels.
Do I need special software to create or manage GS1 GDSN entries?
Yes, you’ll need access to a GS1-certified data pool provider. These platforms help you format your product data correctly, manage version control, and publish updates across the network. Some Product Information Management (PIM) systems also integrate directly with GDSN to make the process smoother.